Privacy Policy

1. Introduction

The Philippine Bayanihan Society (Singapore) (PBSS), also referred to as Bayanihan, is committed to respecting and protecting the privacy and personal data of our members, volunteers, partners, sponsors, event participants, donors, website visitors, and the wider community.

This Privacy Policy explains how PBSS collects, uses, discloses, stores, and protects personal data in accordance with Singapore's Personal Data Protection Act 2012 (PDPA) and other applicable laws.

By using our website or providing personal data to PBSS, you acknowledge that you have read this Privacy Policy. Where consent is required by law, PBSS will seek the appropriate consent.

2. Personal Data We Collect

Depending on your interaction with PBSS, we may collect:

• Full name, contact number, email address, and mailing address.
• Membership details and organisational affiliations.
• Registration details for PBSS events, programmes, and activities.
• Volunteer information, including skills, availability, and assigned responsibilities.
• Sponsorship, partnership, donation, and transaction records.
• Photographs, videos, and event participation information.
• Information submitted through contact forms, surveys, feedback, or inquiries.
• Website usage information, including IP addresses, browser details, and cookies, where applicable.

For specific events, additional information may be requested where reasonably necessary for registration, administration, safety, or compliance purposes.

We will seek to collect only the personal data reasonably necessary for the relevant purpose.

3. Purposes of Collection and Use

PBSS may collect and use personal data to:

1. Administer membership applications, records, and communications.
2. Process event registrations, attendance, and participation.
3. Coordinate community activities, cultural programmes, and volunteer initiatives.
4. Manage donations, sponsorships, partnerships, and related acknowledgements.
5. Communicate event updates, announcements, and relevant PBSS activities.
6. Respond to inquiries, feedback, and requests.
7. Facilitate event safety, security, and emergency coordination.
8. Publish photographs, videos, and event highlights, subject to applicable legal requirements.
9. Improve our website, programmes, and community services.
10. Fulfil applicable legal, regulatory, and administrative obligations.

PBSS will not use personal data for unrelated purposes without an appropriate legal basis or obtaining additional consent where required.

4. Consent and Withdrawal

Where required under the PDPA, PBSS will obtain consent before collecting, using, or disclosing personal data.

Individuals may withdraw consent by contacting PBSS through the contact details below, subject to applicable legal or contractual restrictions and reasonable notice.

Withdrawal of consent may affect our ability to provide certain services, process registrations, or facilitate participation in activities.

5. Disclosure to Third Parties

PBSS may disclose personal data to authorised parties where reasonably necessary, including:

• Event organisers, coordinators, and authorised volunteers.
• Payment processing and registration service providers.
• Website hosting, information technology, and communications providers.
• Approved programme partners and service providers.
• Government agencies or regulatory authorities where required or permitted by law.

PBSS does not sell personal data to third parties.

Where personal data is transferred outside Singapore, PBSS will take steps required by applicable law to ensure an appropriate standard of protection.

6. Photographs, Videos, and Public Events

PBSS events may be photographed or recorded for documentation, reporting, publicity, and community engagement.

Where required, appropriate notices or consent arrangements will be provided.

Participants who have privacy concerns or wish to raise an objection regarding identifiable images may contact PBSS. Requests will be reviewed in accordance with applicable law and practical limitations, including where materials have already been distributed or published.

7. Protection and Security

PBSS adopts reasonable administrative, technical, and physical safeguards to protect personal data against unauthorised access, collection, use, disclosure, copying, modification, disposal, or similar risks.

Access to personal data will be limited to authorised personnel and service providers who require it for legitimate purposes.

Although PBSS takes reasonable precautions, no online system can be guaranteed to be completely secure.

8. Retention of Personal Data

PBSS retains personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required for legal or legitimate business purposes.

When personal data is no longer required, PBSS will cease retaining it or remove the means by which it can be associated with particular individuals, in accordance with applicable requirements.

9. Access, Correction, and Inquiries

Individuals may request access to or correction of their personal data held by PBSS, subject to applicable legal exceptions.

Requests should be submitted in writing to PBSS. We may require reasonable identity verification before processing requests.

10. Cookies and Website Analytics

Our website may use cookies and similar technologies to support website functionality, understand visitor usage, and improve user experience.

Visitors may manage cookies through their browser settings. Disabling certain cookies may affect website functionality.

Where required by applicable law, PBSS will provide appropriate notices and choices regarding cookies or similar tracking technologies.

11. External Websites

Our website may contain links to external websites, including event registration platforms, payment gateways, and partner organisations.

PBSS is not responsible for the privacy practices of independently operated third-party websites. Visitors are encouraged to review their respective privacy policies.

12. Children and Minors

Some PBSS programmes and activities involve children and young participants.

Where appropriate, PBSS will obtain consent from a parent or legal guardian and adopt additional safeguards when collecting and handling children's personal data.

13. Updates to This Policy

PBSS may amend this Privacy Policy periodically to reflect changes in our activities, website functionality, or applicable laws.

Updated versions will be published on our website with the revised effective date.

14. Contact Us

For privacy-related inquiries, requests, or concerns, please contact:

Philippine Bayanihan Society (Singapore) (PBSS)

Email: bayanihancentre@singnet.com.sg

Website: www.bayanihan.org.sg

Office Hours: 9:00 AM - 6:00 PM, by appointment.

For personal data protection matters, please address your correspondence to the PBSS Data Protection Officer:

Data Protection Officer

Email: bayanihancentre@singnet.com.sg